When do I need to book my Group?
We are taking bookings now at bookings.eij.org.uk
and we’ve already had a super response; however there is no need to rush, we prefer you to book with accurate numbers, please see our 5 Step Guide
In 2016, we turned away groups as we were fully booked, however when we reached the final payment date over 200 participant places were cancelled. These places could have gone to groups we had turned away; so please help us avoid this for 2020 and book with your most accurate numbers.
All payments are non-refundable and non-transferable. Groups will not be able to use the deposit (£50 per person) for a cancelled place against another booking or transfer it to another group. Groups can transfer places within their own booking so if someone drops out and you can replace them.
Group bookings will only close when we are full which expect to be early 2020.
How much does it cost to bring my group to the Jamboree?
Quick summary for Participant Groups:
- Participants: £200
- Group Leaders: £100
- Dependent children aged 3-10: £30
- Dependent children under 3: Free
- Deposits: £50 per person non-refundable
- Deposits: to be paid within 30 days of booking approval
- Final payment: by 31st March 2020More detail:
The cost per participant is £200
and this includes all activities, camping, Jamboree scarf, badge and handbook and over 8,000 new friends from all over the world. This price excludes transport to and from the Jamboree site and food.
Deposits (£50 per person) need to be paid within a month of registration and balance of payments will be due in Spring 2020. All deposits will be non-refundable and non-transferable. Please only book places if you have people committed to coming.
For group leaders (aged 18+) the fee is £100. This price excludes transport to and from the Jamboree site and excludes food.Note: Payments can take 7-10 days to be matched to bookings.
No – all payments are non-refundable and non-transferable. You will not be able to use the deposit (£50 per person) for a cancelled place against another booking or transfer it to another group. So please only book places once you have deposits from parents. You can transfer places within your own booking so if someone drops out and you can replace them.
Once you have a booking and deposits paid for your initial numbers you will nearly always be able to add extra participants later.
In 2016 we turned away groups due to all places appearing to be filled however when we reached the final payment date over 200 participant places were cancelled. Places that could have gone to groups we had turned away. This late change in numbers also impacted subcamp allocations as we work hard to ensure subcamps are equally balanced.
When will deposits and balance of fees need to be paid?
Deposits (£50 per person) need to be paid within a month of registration and balance of payments will be due by 31st March 2020.
All payments are non-refundable and non-transferable. You will not be able to use the deposit for a cancelled place against another booking or transfer it to another group.
I am a leader attending with my group, what do I get for my £100?
Everything from water to power has to be brought to and taken away from the site and all individuals at the event are contributing to the infrastructure and welfare facilities. Leaders also have access to a dedicated adult programme of events and the adult hub.
Will you need all the information when we register?
No. Our registration process is split into two phases detailed below for groups and staff.For Groups – Phase 1 (Open now)
- Unit details
- Number of participants and leaders
- Deposit of £50 per person payable within 1 month of registration
- Deposits are non-refundable and can not be transferred to other groups but as we do not require names at this stage, you can of course reassign with in own group.For Groups – Phase 2 (by 31st March 2020)
- Individual names and personal details
- Payment of full balance
- No refunds will be given after this date and places can not be transferred to other unitsFor Staff – Phase 1 (Open now)
- Some personal information including names of any dependent children
- £50 deposit (and £15 per dependent child) within 1 month of your role being confirmed
- Noa’s Kids Club booking to be made at this stageFor Staff – Phase 2 (by 31st March 2020)
- Balance of payment for Noa’s Kids Club (if applicable)
- All personal details to be completed
What qualifications do I need to bring a group to the Jamboree?
You must comply with the requirements of your Scout or Guide Association.
For UK groups the requirements are:
UK Scout/Explorer groups must have one leader with valid Nights Away Camping Permit
UK Guide/Ranger groups must have one leader with Going Away Camping Licence.
Our camping requirements are explained here
Leaders for UK groups are responsible for ensuring all adults (anyone aged 18+) have a valid DBS Check.
You must comply with the requirements of your Scout or Guide Association.
What ratio of adults to young people must we have in our group?
For Scout Groups 1 adult for every 12 young people with a minimum of 2 leaders per group.
For Guide Groups 1 adult for every 12 young people with a minimum of 3 leaders per group.
We are dedicated to ensuring that we make as many places as possible available to young people. With this in mind we ask all groups to ensure that at least 80% of their group is made up of under 18 participants.
We appreciate that special circumstance may require some groups to have an additional adult. Please contact us at email@example.com if you need any assistance or further guidance to meet these ratios.
Can 18 year olds take part in activities?
Participants must be aged 10-17 at the time of the Jamboree to take part in the main activity programme. Those aged 18 or over can attend as leaders (if they have the appropriate qualification) or join our staff team. Staff team members can camp with participant units getting the chance to experience the Jamboree in two very different ways.
As we did in 2016 we will have a limited leaders and staff activity programme which will be run separately (this will potentially include activity zones being open in the evening and training sessions running during the day).
What if I'm over 18? Can I still come?
The fun and adventure doesn't stop when you turn 18. We are looking for volunteers from all walks of life, with and without previous experience or indeed specialist skills to fill our many staff roles. The cost to come as a staff member and have even more fun whilst helping make sure the young people have an amazing time is £100 catered.
I'm a member of Senior Section. Can I come?
Yes you can attend as participant with a unit if you are aged between 14-17 years or as a member of staff if you are over 16 years. Explorer and Ranger groups are most likely to have some members who are over 17 and therefore will not be eligible to participate in the activities with the rest of the group and must hold a staff role to attend the jamboree. It will be possible for these individuals to camp with their unit, although they may want to consider camping with their respective staff team in the staff camping area.
Can Young Leaders attend with their Scout or Guide Group?
Yes, they can attend with their group as a participant and pay the full participant fee.
Please note, under 18 year old Young Leaders can not attend as a non-participant unless part of our 16/17 year old staff team (and they can camp with their Group if they prefer). If this is of interest, please direct them to our ‘Make it happen
Over 18 years old Young Leaders can attend as a Group Leader.
We do not provide catering for Participant groups. Groups need to take full responsibility of planning and costing their own catering/menu/costs.
We only provide catering for our staff team and this is paid in the staff fee of £100. This option is not available to participant groups.