Help Centre

General
Participants & Groups
All Staff
16/17 Year Old Staff
International

When and where is the Jamboree?

The Jamboree will be held between 1st to 8th August 2020 at Boyton Cross, Chelmsford which is the same site we used in 2012 and 2016.

When can I register to come to EIJ2020?

We are taking bookings now at bookings.eij.org.uk

How old do I have to be to attend as a participant?

The Jamboree is open to both Scouts and Guides aged between 10 and 17. If your date of birth is between 30/07/2002 and 29/07/2010 you're eligible to attend as a participant.

How can we stay up to date with EIJ News?

We regularly send updates, to register to receive these please enter your email into the 'keep up to date' box on our homepage.

To read past issues, click on the links below:

13th November 2019
8th July 2019
17th June 2019
9th April 2019
8th February 2019
4th January 2019
8th October 2018
7th September 2018
1st August 2018
16th June 2018
3rd April 2018

Will there be photography and filming at the event?

Yes. We have a staff team who will be taking photos and recording the event.
As part of the registration process, you will be asked to sign to give your consent for photography/filming/audio at EIJ2020 to be used in print and digital media formats including publications and social media. These images will be retained by EIJ to be used for promotional purposes and to archive the event.

Please note this is a large-scale event where the volume of attendees is high, and the event is spread over a large area. There will be video, photography & audio being recorded in all areas during the event.

If you or your child do not give consent, it is your / your child and your child’s leader’s responsibility to avoid being photographed/filmed/recorded.

Will there be a place for prayer?

We will provide a dedicated multi faith space that can be used by participants of all faiths. When your group has signed up we can provide you with a contact so that you can arrange to use it (please request this). We will also have multi faith leaders on site throughout the week. However, we cannot guarantee which faiths and when they will be available.

Where can I read the Essex International Jamboree policies?

Our policies can be found here; if you have any special requirements or questions please contact the team.

Are you having Junior Jam similar to previous years?

Yes, there will be 2 separate experience days for Beavers, Cubs, Rainbow and Brownies to come along and experience the Jamboree whilst having their own dedicated programme. More information about this will be announced towards the end of 2019.

Can I bring my Drone to EIJ?

No. In accordance with Scouting POR 9.14, we are not allowing personal or group owned drones to be used by staff, leaders or participants. The full text can be found here.

Where can I buy Jamboree clothing?

You can buy our exclusive pre-event clothing now at https://ipeclothingstore.co.uk/collections/essex-international-jamboree-2020. From Spring 2020, our Participant and Staff clothing will be available with its own subcamp logos and colours.

When do I need to book my Group?

We are taking bookings now at bookings.eij.org.uk and we’ve already had a super response; however there is no need to rush, we prefer you to book with accurate numbers, please see our 5 Step Guide.

In 2016, we turned away groups as we were fully booked, however when we reached the final payment date over 200 participant places were cancelled. These places could have gone to groups we had turned away; so please help us avoid this for 2020 and book with your most accurate numbers.

All payments are non-refundable and non-transferable. Groups will not be able to use the deposit (£50 per person) for a cancelled place against another booking or transfer it to another group. Groups can transfer places within their own booking so if someone drops out and you can replace them.

Group bookings will only close when we are full which expect to be early 2020.

How much does it cost to bring my group to the Jamboree?

Quick summary for Participant Groups:

- Participants: £200
- Group Leaders: £100
- Dependent children aged 3-10: £30
- Dependent children under 3: Free
- Deposits: £50 per person non-refundable
- Deposits: to be paid within 30 days of booking approval
- Final payment: by 31st March 2020

More detail:

The cost per participant is £200 and this includes all activities, camping, Jamboree scarf, badge and handbook and over 8,000 new friends from all over the world. This price excludes transport to and from the Jamboree site and food.

Deposits (£50 per person) need to be paid within a month of registration and balance of payments will be due in Spring 2020. All deposits will be non-refundable and non-transferable. Please only book places if you have people committed to coming.

For group leaders (aged 18+) the fee is £100. This price excludes transport to and from the Jamboree site and excludes food.

Note: Payments can take 7-10 days to be matched to bookings.

Are deposits refundable?

No – all payments are non-refundable and non-transferable. You will not be able to use the deposit (£50 per person) for a cancelled place against another booking or transfer it to another group. So please only book places once you have deposits from parents. You can transfer places within your own booking so if someone drops out and you can replace them.

Once you have a booking and deposits paid for your initial numbers you will nearly always be able to add extra participants later.

In 2016 we turned away groups due to all places appearing to be filled however when we reached the final payment date over 200 participant places were cancelled. Places that could have gone to groups we had turned away. This late change in numbers also impacted subcamp allocations as we work hard to ensure subcamps are equally balanced.

When will deposits and balance of fees need to be paid?

Deposits (£50 per person) need to be paid within a month of registration and balance of payments will be due by 31st March 2020.

All payments are non-refundable and non-transferable. You will not be able to use the deposit for a cancelled place against another booking or transfer it to another group.

I am a leader attending with my group, what do I get for my £100?

Everything from water to power has to be brought to and taken away from the site and all individuals at the event are contributing to the infrastructure and welfare facilities. Leaders also have access to a dedicated adult programme of events and the adult hub.

Will you need all the information when we register?

No. Our registration process is split into two phases detailed below for groups and staff.

For Groups – Phase 1 (Open now)
We require
- Unit details
- Number of participants and leaders
- Deposit of £50 per person payable within 1 month of registration
- Deposits are non-refundable and can not be transferred to other groups but as we do not require names at this stage, you can of course reassign with in own group.

For Groups – Phase 2 (by 31st March 2020)
We require:
- Individual names and personal details
- Payment of full balance
- No refunds will be given after this date and places can not be transferred to other units

For Staff – Phase 1 (Open now)
We require:
- Some personal information including names of any dependent children
- £50 deposit (and £15 per dependent child) within 1 month of your role being confirmed
- Noa’s Kids Club booking to be made at this stage

For Staff – Phase 2 (by 31st March 2020)
We require:
- Balance of payment for Noa’s Kids Club (if applicable)
- All personal details to be completed

What qualifications do I need to bring a group to the Jamboree?

You must comply with the requirements of your Scout or Guide Association.

For UK groups the requirements are:

UK Scout/Explorer groups must have one leader with valid Nights Away Camping Permit
UK Guide/Ranger groups must have one leader with Going Away Camping Licence.
Our camping requirements are explained here.

Leaders for UK groups are responsible for ensuring all adults (anyone aged 18+) have a valid DBS Check.

What ratio of adults to young people must we have in our group?

You must comply with the requirements of your Scout or Guide Association.

For Scout Groups 1 adult for every 12 young people with a minimum of 2 leaders per group.

For Guide Groups 1 adult for every 12 young people with a minimum of 3 leaders per group.

We are dedicated to ensuring that we make as many places as possible available to young people. With this in mind we ask all groups to ensure that at least 80% of their group is made up of under 18 participants.

We appreciate that special circumstance may require some groups to have an additional adult. Please contact us at registration@eij.org.uk if you need any assistance or further guidance to meet these ratios.

Can 18 year olds take part in activities?

Participants must be aged 10-17 at the time of the Jamboree to take part in the main activity programme. Those aged 18 or over can attend as leaders (if they have the appropriate qualification) or join our staff team. Staff team members can camp with participant units getting the chance to experience the Jamboree in two very different ways.

As we did in 2016 we will have a limited leaders and staff activity programme which will be run separately (this will potentially include activity zones being open in the evening and training sessions running during the day).

What if I'm over 18? Can I still come?

The fun and adventure doesn't stop when you turn 18. We are looking for volunteers from all walks of life, with and without previous experience or indeed specialist skills to fill our many staff roles. The cost to come as a staff member and have even more fun whilst helping make sure the young people have an amazing time is £100 catered.

I'm a member of Senior Section. Can I come?

Yes you can attend as participant with a unit if you are aged between 14-17 years or as a member of staff if you are over 16 years. Explorer and Ranger groups are most likely to have some members who are over 17 and therefore will not be eligible to participate in the activities with the rest of the group and must hold a staff role to attend the jamboree. It will be possible for these individuals to camp with their unit, although they may want to consider camping with their respective staff team in the staff camping area.

Can Young Leaders attend with their Scout or Guide Group?

Yes, they can attend with their group as a participant and pay the full participant fee.

Please note, under 18 year old Young Leaders can not attend as a non-participant unless part of our 16/17 year old staff team (and they can camp with their Group if they prefer). If this is of interest, please direct them to our ‘Make it happen‘ page.

Over 18 years old Young Leaders can attend as a Group Leader.

Do you provide catering?

We do not provide catering for Participant groups. Groups need to take full responsibility of planning and costing their own catering/menu/costs.

We only provide catering for our staff team and this is paid in the staff fee of £100. This option is not available to participant groups.

How much does it cost to be a member of staff?

Quick summary:

- Staff: £100 (fully catered)
- Deposits: £50 per person non-refundable
- Deposits: to be paid within 30 days of booking approval
- Final payment: by 31st March 2020

Can I still volunteer for staff if I am not sure what my Guiding role/membership will be due to the changes in section age?

Yes, you can volunteer and join our staff team. As soon as Girlguiding has published full details of the membership options for 18-30-year-olds we will advise you on anything else you need to do as you will need a valid DBS check.

How old do I need to be to sign up as staff?

You will need to be 16 or over at the Jamboree. There will be some roles that will only be available to those aged 18 or over.

Can I sign up for staff if I can't stay overnight?

Yes, there will be roles you can do, just make sure you state this restriction on your application.

When do I need to sign up for build and takedown?

You will be asked about build and takedown in phase 2 of the booking process.

Are all roles open to 16/17 year olds?

Yes, most of our staff roles are open to 16 and 17 year olds however we’d highly recommend roles in the programme zones or as a member of a Subcamp team as this will give them a varied and exciting Jamboree experience.

We have a dedicated team to support 16 and 17 year olds to help ensure they have a wonderful Jamboree experience. You can read our policy to support our Under 18 Staff here.

Do 16/17 year olds have any special provision?

We have a dedicated support team for our under 18 staff and they will be able to camp together alongside these adults one of whom will be available at all times. Some of our under 18 staff chose to camp with their groups on a subcamp or with other friends and family who are also on staff. Most roles are suitable for under 18 staff. Under 18s work the same hours as other staff. In all our roles our team leaders ensure hours are appropriate for all staff and they will make adjustments if they feel they are appropriate.

You can also read our EIJ policy here.

I want to Volunteer, but I have a child under the age of 10. Can I bring them?

Yes you can bring your child and we have an excellent kids club called Noa’s Kids Club.

You can book them into for the week so they can have fun while you are volunteering.

The cost of Noa's Kids Club is £30 for the week.

Do I need a DBS to be a member of staff?

Yes, all over 18’s must have a satisfactory DBS with either Girlguiding or The Scout Association.

Is there a reduced staff fee for those not wishing to be catered for?

There is no reduction if you are not using staff catering.

The £100 fee applies to all staff and group leaders.

Where can I read the recent Staff newsletters?

We will publish links to the Staff Newsletters here so that you can refer back to them as required.
- 25 October 2019

Can I still volunteer for staff if I am not sure what my Guiding role/membership will be due to the changes in section age?

Yes, you can volunteer and join our staff team. As soon as Girlguiding has published full details of the membership options for 18-30-year-olds we will advise you on anything else you need to do as you will need a valid DBS check.

How old do I need to be to sign up as staff?

You will need to be 16 or over at the Jamboree. There will be some roles that will only be available to those aged 18 or over.

Can I sign up for staff if I can't stay overnight?

Yes, there will be roles you can do, just make sure you state this restriction on your application.

I would like to volunteer as part of my Duke of Edinburgh award. Do I need to be a member of Girlguiding or Scouts?

Yes. All 16/17 year old volunteers need to be members of Girlguiding or Scouts.

What happens once I have booked my group?

This depends on whether a visa is required. If you are not sure, we will be able to advise you.
EU Groups - we are keeping a careful watch on the Brexit process and will contact you should there be any change to this process.

Visa & National Verification Required
Once your booking has been received, we will contact your national Guide/Scout Association to confirm that all your contingent are current members. All members of the contingent aged 18 and over must have membership numbers provided.
When the verification has been received, we will contact you again to discuss what support you may need for your visa application.
You will need to contact the British High Commission/Consulate in your country to start the visa process.
No monies are payable until your visa/visas have been confirmed. If there are additional people to be added to your group, there will be a facility to pay on arrival at EIJ.

Please be aware any extra bank charges that are applied for overseas transactions, these are your responsibility. If you pay the full amount immediately, you will save money on these charges.
Parental letters of consent will be required for all members of your contingent under the age of 18.

National Verification Only Required
Once your booking has been received, we will contact your national Guide/Scout Association to confirm that all your contingent are current members. All members of the contingent aged 18 and over must have membership numbers provided.
When the verification has been received, we will contact you again. You will then need to pay the initial non-refundable deposit of £50/person. Once this has been received by Registrations, your booking will be confirmed.
You will then need to complete the online registration process for all members of your contingent. If payment is not received within 30 days and we have had no communication from you, this could result in your places being offered to another group.

Please be aware any extra bank charges that are applied for overseas transactions, these are your responsibility. If you pay the full amount immediately, you will save money on these charges.

Parental letters of consent will be required for all members of your contingent under the age of 18.

I am International staff. What happens once I have registered?

It is the same process as International groups - depending on whether you require a visa or not. Please see above for the process.

My group will need transport from to the EIJ site. Can you help?

Yes, we have a dedicated team who can organise transport to the EIJ site from all the main London Airports - Heathrow, Gatwick, Luton, Stansted and Southend. We can also help from ports – Dover, Folkestone and Harwich.
There will also be a bookable mini bus service from Chelmsford station for small groups or international staff.
Costs will depend on the size of the coach/bus required and how many people are on it. The team will contact you when your booking is confirmed.

Will we be able to hire equipment?

Yes, on a first come first served basis. We will have a price list shortly.

How does the 'buddy' arrangement work?

Once your booking is confirmed, we will contact UK groups who have indicated they would like to 'buddy'.
We will then put you in touch with the group leader, so that you can get to know each other and make the arrangements. We will be able to advise and support you through this process.

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