Role Overview

Support the planning, coordination and delivery of the Programme Directorate by contributing to the smooth day-to-day running of programme operations, logistics and administrative systems. Assist with coordinating internal and external bookings, ensuring risk assessments are completed and helping to manage the central Programme office hub during event week. Work closely with all teams to ensure information, resources and logistics are managed effectively and communicated clearly.

5 positions available.

Responsibilities

• Assist with coordination of internal and external bookings, including suppliers and activities
• Maintain accurate tracking of external suppliers, including arrival times and requirements
• Help manage the Programme office hub during event week
• Support the dissemination of clear and consistent programme information across teams
• Assist zone staff with file checks and venue documentation
• Ensure risk assessments are completed and safety procedures are followed
• Attend planning meetings and respond to communications in a timely and professional manner
• Operate in full compliance with EIJ policies and procedures

Who we are looking for

Highly organised and proactive individuals with strong communication and interpersonal skills. Experience in administration, logistics or operational coordination is beneficial. The ability to manage multiple tasks, prioritise effectively and maintain strong attention to detail is required. Confidence in office management and working within a fast-paced event environment is needed. Flexibility and a willingness to support wherever required are essential.